Automate scheduling
calendar meetings

Reduce busywork by scheduling employee-specific meetings with the right attendees at the right time, automatically.

How it works

Create Workflow step as a template of a meeting

Design the meeting as part of your employment process. When should the meeting take place, who should attend, and what should be in the meeting description. Do this once and you can use the template over and over again.

Design the meeting as part of your employment process. Do this once and you can use the template over and over again.

Create automation for a selected Employee

When an Employee goes through the process involving the meeting, a copy of the template is created for the Employee and filled with employee specific information.

Introist will automatically schedule a meeting based on your template

Calendar event is automatically created by Introist and invitations are sent to right attendees. You are kept up to date of any changes until the meeting takes place.

Connect to the calendar you already use

Introist syncs with your calendar tool. Whether using personal or shared calendars, all meetings are efficiently added to your organization’s calendar system.

Always invite the right attendees

Make sure the right persons are invited to the meeting by utilising dynamic fields. Manager, Buddy, HRBP, you name it. Introist automatically finds the right persons when the meeting is scheduled.

Ensure the right people are invited to every meeting with dynamic fields. Whether it's the Manager, Buddy, or HRBP, Introist automatically identifies and invites the appropriate individuals when scheduling. Simplify your scheduling process and never miss a key attendee again.

Set key dates and let Introist handle the rest

Take charge of your meeting scheduling with ease. Set meeting times based on key dates, like an employee's start date, and choose when invitations should be sent.

For added flexibility, let Introist automatically find the best time for all attendees, factoring in attendee's availability, weekends, holidays, and time zones. Leaving you with more time and energy for the strategic work only you can do.

Take charge of your meeting scheduling with ease. Set meeting times based on key dates, like an employee's start date, and choose when invitations should be sent.

For added flexibility, let Introist automatically find the best time for all attendees, factoring in attendee's availability, weekends, holidays, and time zones. Leaving you with more time and energy for the strategic work only you can do.

Take charge of your meeting scheduling with ease. Set meeting times based on key dates, like an employee's start date, and choose when invitations should be sent.

For added flexibility, let Introist automatically find the best time for all attendees, factoring in attendee's availability, weekends, holidays, and time zones. Leaving you with more time and energy for the strategic work only you can do.

Easy meeting room reservations

Select a specific room or let Introist automatically choose the best available option from your list. Make it easy for your team to connect and collaborate, no matter where they are.

Stay on top of changes

Monitor until meeting takes place

Event changes
Stay up to date if a meeting time is changed or if it is removed from the calendar altogether.

Attendee declines
Notice when an attendee declines the meeting. Or event better, let Introist automatically reschedule the meeting.

Attendee changes
Employee manager changed? No problem, let Introist automatically update the new manager to all the relevant meetings!

Frequently Asked Questions

Frequently Asked
Questions

Frequently Asked Questions

How do I set up a Nudge?

Can Nudges integrate with my current HR tools?

Is my data secure with Nudges?

Will Nudges overwhelm us with too many notifications?

What if we need more complex workflows?

Case example: Probation period checks

Set up a fully automated process of probation period meetings for a new employee.

Probation period intro meeting

What: Discuss goals and expectations for a six-month probation period

Who: Employee, Manager, HRBP

When: During the first week after start date

1-month check

What: Review that employee has got a good start and a successful onboarding

Who: Employee, Manager

When: One month after start date (+/- 5 days)

3-months check

What: Review midway progress

Who: Employee, Manager, HRBP

When: One month after start date (+/- 5 days)

5-months check

What: Final check and opportunity to discuss course changes

Who: Employee, Manager

When: One month after start date (+/- 5 days)

Probation period review

What: Review employees probation period and decide on next steps

Who: Manager, HRBP

When: Two weeks before probation period ends

Ready to start automating your calendar
scheduling?

Book a demo

Pages

Resources

Made in Helsinki

Pages

Resources

Made in Helsinki

Solutions

Platform

Resources

Case Studies

Pricing

Book a demo

Connect to the calendar you already use

Connect to the calendar you already use

Introist syncs with your calendar tool. Whether using personal or shared calendars, all meetings are efficiently added to your organization’s calendar system.

Introist syncs with your calendar tool. Whether using personal or shared calendars, all meetings are efficiently added to your organization’s calendar system.

Introist syncs with your calendar tool. Whether using personal or shared calendars, all meetings are efficiently added to your organization’s calendar system.

Always invite the right attendees

Always invite the right attendees

Make sure the right persons are invited to the meeting by utilising dynamic fields. Manager, Buddy, HRBP, you name it. Introist automatically finds the right persons when the meeting is scheduled.

Make sure the right persons are invited to the meeting by utilising dynamic fields. Manager, Buddy, HRBP, you name it. Introist automatically finds the right persons when the meeting is scheduled.

Ensure the right people are invited to every meeting with dynamic fields. Whether it's the Manager, Buddy, or HRBP, Introist automatically identifies and invites the appropriate individuals when scheduling. Simplify your scheduling process and never miss a key attendee again.

Set key dates and let Introist handle the rest

Set key dates and let Introist handle the rest

Take charge of your meeting scheduling with ease. Set meeting times based on key dates, like an employee's start date, and choose when invitations should be sent.

For added flexibility, let Introist automatically find the best time for all attendees, factoring in attendee's availability, weekends, holidays, and time zones. Leaving you with more time and energy for the strategic work only you can do.

Take charge of your meeting scheduling with ease. Set meeting times based on key dates, like an employee's start date, and choose when invitations should be sent.

For added flexibility, let Introist automatically find the best time for all attendees, factoring in attendee's availability, weekends, holidays, and time zones. Leaving you with more time and energy for the strategic work only you can do.

Take charge of your meeting scheduling with ease. Set meeting times based on key dates, like an employee's start date, and choose when invitations should be sent.

For added flexibility, let Introist automatically find the best time for all attendees, factoring in attendee's availability, weekends, holidays, and time zones. Leaving you with more time and energy for the strategic work only you can do.

Easy meeting room reservations

Easy meeting room reservations

Select a specific room or let Introist automatically choose the best available option from your list. Make it easy for your team to connect and collaborate, no matter where they are.

Select a specific room or let Introist automatically choose the best available option from your list. Make it easy for your team to connect and collaborate, no matter where they are.

Select a specific room or let Introist automatically choose the best available option from your list. Make it easy for your team to connect and collaborate, no matter where they are.

Stay on top of changes

Stay on top of changes

Monitor until meeting takes place

Frequently Asked Questions

Frequently Asked Questions

Frequently Asked Questions

How do I set up a Nudge?

Can Nudges integrate with my current HR tools?

Is my data secure with Nudges?

Will Nudges overwhelm us with too many notifications?

What if we need more complex workflows?

Case example: Probation period checks

Case example: Probation period checks

Set up a fully automated process of probation period meetings for a new employee.

Set up a fully automated process of probation period meetings for a new employee.

Set up a fully automated process of probation period meetings for a new employee.

Probation period intro meeting

1-month check

3-months check

5-months check

Probation period review

Ready to start automating your calendarscheduling?

Frequently Asked
Questions

Ready to start automating your calendar
scheduling?