Product update
Aug 29, 2024
Introducing Nudges: Automate Timely Employee Engagement with Introist
Jarno Vuorenmaa
CEO & Co-Founder
What Are Nudges?
Let’s start with the basics. Nudges are a powerful tool within Introist that allow you to automate actions based on specific triggers. Think of it as setting up a simple rule: “When X happens, then Y should follow.” For example, imagine you want to ensure that every employee receives a personalized birthday greeting. With Nudges, you can set this up once, and it will automatically happen every time—no manual effort required.
How Do Nudges Work?
Nudges operate on a straightforward principle: they recognize when something specific occurs and trigger an appropriate response. The “when” part is the trigger, such as an employee’s birthday, and the “then” part is the action, like sending a personalized message. Whether it’s through email, Slack, Microsoft Teams, or even a calendar invitation, Nudges make sure the right actions happen at the right time.
Why Are Nudges a Game-Changer for HR?
Let’s face it—managing a large team comes with its own set of challenges. For example, trying to ensure each person receives a personalized message on their birthday could easily become overwhelming, especially in larger organizations. Without the right tools, these important moments might slip through the cracks. But with Nudges, that concern becomes a thing of the past.
Key Benefits:
Increased Efficiency: We all know how time-consuming repetitive tasks can be. By automating these tasks with Nudges, you free up valuable time that can be better spent on strategic activities.
Enhanced Employee Experience: Employees notice when they’re recognized at the right moments. Whether it’s a birthday or another significant milestone, Nudges help you show your team that they matter.
Seamless Integration: Nudges are designed to work with the tools you’re already using. Whether it’s Slack, Microsoft Teams, or email, Nudges fit right in, making the transition smooth and effortless.
Practical Example: Employee Birthday Reminders
To illustrate the power of Nudges, let’s consider a simple yet impactful use case: Employee Birthday Reminders.
Scenario: Imagine you want to ensure that every employee receives a personalized message on their birthday. With Nudges, you can set up a rule such as “When it’s an employee’s birthday, trigger an email or Slack message to wish them a happy birthday.”
Why It’s Effective: Acknowledging personal milestones like birthdays can significantly boost morale and contribute to a positive workplace culture. By automating these reminders, you ensure that no birthday goes unnoticed, making employees feel valued and appreciated, without requiring manual tracking and sending of messages.
Addressing Common Concerns
As with any new feature, it’s natural to have some concerns. Let me address a few that might be on your mind:
Q: “Will Nudges overwhelm us with too many notifications?”
A: We’ve designed Nudges to be fully customizable. You control the triggers and the frequency, so you can tailor them to fit your needs without overwhelming your team.
Q: “Is my data secure?”
A: We take privacy seriously. Nudges are built with robust security measures to ensure that your data, and your employees’ data, is always protected.
Q: “What if we outgrow the basic setup?”
A: Nudges are highly flexible. You can start with simple triggers and actions and expand to more complex workflows as your needs evolve.
Why Introist?
We created Introist with one goal in mind: to be your partner in making HR more efficient and employee-focused. Nudges are just one of the ways we’re helping you achieve that. By automating key actions, Nudges not only save you time but also ensure that your employees feel recognized and valued at every important moment.
Studies have shown that timely recognition can significantly improve employee engagement and retention. For instance, a study by Gallup found that employees who receive regular recognition are more productive, engaged, and likely to stay with their company. With Nudges, you can easily implement a system of timely recognition that drives these positive outcomes.
Are you ready to take your HR processes to the next level? I invite you to book a demo with us today. See firsthand how Nudges can transform the way you manage your team, improve efficiency, and enhance your employees’ experience.
In HR, timing can be the difference between a good employee experience and a great one. With Nudges, you can ensure that the right actions happen at the right time, every time. Don’t let important moments slip through the cracks—start using Nudges today and see how Introist can help you create a more efficient and employee-centric workplace.
And to spark even more ideas, here are 100 simple but effective examples of Nudges that can help streamline your HR operations and improve employee engagement.
Work Anniversary Reminder: “When an employee hits their 1-year anniversary, send a congratulatory Slack message.”
Birthday Reminder: “When it’s an employee’s birthday, send a happy birthday email.”
Welcome New Hires: “When a new employee starts, schedule an onboarding meeting.”
Probation Period Reminder: “When a new hire’s probation period is ending, notify their manager.”
Annual Review Prep: “When it’s one month before an employee’s annual review, remind the manager to gather feedback.”
Quarterly Check-In: “When it’s the first of the quarter, prompt managers to schedule a one-on-one.”
Employee Exit Process: “When an employee resigns, trigger an exit interview invitation.”
Training Completion Reminder: “When an employee completes training, send a follow-up survey.”
Team Building Activity: “When it’s been six months since the last event, suggest organizing a team-building activity.”
Work Anniversary Gifts: “When an employee reaches a milestone anniversary, trigger an order for a gift.”
Performance Improvement Plan Check-In: “When an employee is on a PIP, remind the manager to check progress weekly.”
New Policy Announcement: “When a new HR policy is introduced, send a company-wide email.”
Feedback Request: “When a project concludes, ask team members for feedback.”
Meeting Preparation Reminder: “When a critical meeting is scheduled, remind participants to prepare the day before.”
Survey Participation: “When a company-wide survey is launched, send reminders to employees who haven’t responded.”
Training Session Reminder: “When a training session is scheduled, send a reminder to attendees 24 hours in advance.”
Diversity and Inclusion Training: “When a new hire starts, schedule them for D&I training.”
Holiday Schedule Notification: “When a public holiday is approaching, send a reminder about office closures.”
Remote Work Policy Update: “When there’s a change in remote work policy, notify all employees.”
Work-Life Balance Tip: “When it’s Friday afternoon, send a reminder to employees to unplug over the weekend.”
Health and Wellness Tip: “When it’s mid-week, send a wellness tip or encourage a stretch break.”
Expense Report Deadline: “When it’s the end of the month, remind employees to submit expense reports.”
Mentorship Program Sign-Up: “When a new mentorship cycle starts, encourage employees to sign up.”
Leadership Training Invitation: “When an employee is promoted to a managerial role, invite them to leadership training.”
Project Deadline Reminder: “When a project deadline is approaching, remind the team to finalize their tasks.”
Compliance Training Reminder: “When annual compliance training is due, send a reminder.”
Holiday Greeting: “When it’s the end of the year, send a holiday greeting to all employees.”
Seasonal Celebration Planning: “When a holiday is approaching, remind the team to plan a celebration.”
Birthday Gift Order: “When an employee’s birthday is coming up, trigger a birthday gift order.”
Team Meeting Agenda: “When a team meeting is scheduled, remind the leader to share the agenda in advance.”
Resource Allocation Check: “When a new project starts, remind managers to review resource allocation.”
Client Satisfaction Survey: “When a client project concludes, trigger a satisfaction survey.”
Employee Recognition: “When an employee exceeds their targets, send a recognition message.”
Office Supplies Restock: “When supplies run low, remind the admin team to reorder.”
Quarterly Goals Review: “When a quarter ends, prompt managers to review their team’s goals.”
Promotion Eligibility Check: “When an employee reaches a milestone, remind HR to check promotion eligibility.”
Compensation Review: “When it’s compensation review season, remind managers to review their team’s pay.”
Social Event Reminder: “When a company social event is scheduled, remind employees to RSVP.”
New Hire Buddy Assignment: “When a new employee starts, assign them a buddy.”
Document Submission Reminder: “When an employee needs to submit documentation, send a reminder.”
Work-from-Home Check-In: “When employees are working remotely, remind managers to check in.”
Employee Resource Group Meeting: “When an ERG meeting is scheduled, notify members.”
Onboarding Document Completion: “When a new hire starts, remind them to complete onboarding documents.”
IT Equipment Return: “When an employee leaves, trigger a reminder to return IT equipment.”
Payroll Processing Reminder: “When payroll is due, remind the payroll team.”
Health Benefits Enrollment: “When it’s open enrollment season, remind employees to review their benefits.”
Job Posting Reminder: “When a job opening is posted, remind the team to share it on LinkedIn.”
Volunteer Opportunity: “When a volunteer event is planned, invite employees to participate.”
Year-End Review: “When the year ends, remind employees to complete their self-assessments.”
Company News Update: “When there’s a major company update, send a notification.”
Client Onboarding Checklist: “When a new client is onboarded, send a checklist to the team.”
Team Project Kickoff: “When a new project starts, remind the team to kick off.”
Employee Referral Program: “When a new role opens, remind employees about the referral program.”
Wellness Program Sign-Up: “When a wellness program is launched, invite employees to join.”
Remote Work Equipment Check: “When an employee starts working remotely, remind them to check their equipment.”
Expense Policy Update: “When the expense policy changes, notify employees.”
Internal Job Application: “When a new internal role is posted, remind eligible employees to apply.”
Learning and Development Opportunity: “When a new L&D course is available, invite employees to sign up.”
PTO Balance Reminder: “When it’s the end of the quarter, remind employees to check their PTO balance.”
Company Directory Update: “When a new employee joins, remind the admin to update the directory.”
Workplace Safety Tip: “When it’s safety month, send a weekly safety tip.”
Employee Engagement Survey: “When it’s time for the annual engagement survey, send reminders.”
Health Screening Reminder: “When the annual health screening is due, remind employees to participate.”
Job Description Review: “When it’s performance review time, remind managers to review job descriptions.”
Corporate Social Responsibility Update: “When a new CSR initiative is launched, notify employees.”
Remote Work Policy Reminder: “When remote work guidelines change, remind employees.”
System Maintenance Notification: “When scheduled maintenance is planned, notify all users.”
Diversity and Inclusion Survey: “When it’s time to assess D&I efforts, send a survey to employees.”
Manager Feedback Request: “When a manager reaches six months in their role, request feedback from their team.”
Training Program Evaluation: “When a training program concludes, trigger an evaluation survey.”
Workforce Planning Reminder: “When it’s time for workforce planning, remind HR to review staffing needs.”
Recognition Program Reminder: “When an employee earns recognition, remind the team to celebrate.”
Remote Onboarding Checklist: “When a new remote employee starts, send an onboarding checklist.”
Compliance Audit Reminder: “When a compliance audit is scheduled, notify the relevant teams.”
Peer Review Request: “When a project wraps up, request peer reviews for the team.”
Team Lunch Planning: “When it’s been a while since the last team lunch, suggest organizing one.”
Holiday Reminder: “When a public holiday is approaching, remind employees to update their calendars.”
Performance Goals Update: “When the fiscal year starts, remind employees to set their performance goals.”
Project Budget Review: “When a project is halfway through, remind the team to review the budget.”
Employee Handbook Update: “When the handbook is updated, notify employees.”
Internal Newsletter Submission: “When the internal newsletter is due, remind employees to submit content.”
Work Anniversary Lunch: “When an employee celebrates a significant anniversary, arrange a team lunch.”
Cross-Departmental Collaboration: “When a project involves multiple departments, trigger a kick-off meeting.”
Professional Development Plan: “When an employee is promoted, set up a reminder to create a development plan.”
Data Privacy Training: “When new data privacy regulations are introduced, remind employees to complete training.”
Sabbatical Planning: “When an employee is eligible for a sabbatical, remind them to plan.”
Office Closure Notification: “When the office is closed for maintenance, notify all employees.”
Team Recognition: “When a team hits their quarterly goals, trigger a recognition message.”
Annual Retreat Planning: “When the annual retreat is approaching, remind the planning committee to start preparations.”
Survey Results Sharing: “When survey results are compiled, remind HR to share them with employees.”
Employee Survey Launch: “When a new survey is launched, notify all employees.”
Team Performance Tracking: “When a team reaches a performance milestone, notify the manager.”
Customer Success Story Collection: “When a client project is completed successfully, remind the team to document it.”
Project Kickoff Documentation: “When a new project kicks off, remind the team to document the plan.”
Resource Allocation Check-In: “When a project reaches a key phase, remind managers to check resource allocation.”
New Policy Training: “When a new policy is introduced, remind employees to complete any required training.”
Client Visit Preparation: “When a client visit is scheduled, remind the team to prepare.”
Recruitment Process Check: “When a job has been open for a certain time, remind HR to review the recruitment process.”
Meeting Follow-Up: “When a meeting concludes, remind participants to follow up on action items.”
Employee Wellness Check: “When it’s the start of a new month, send a wellness check-in message.”
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