Best tools to automate HR workflows: Top 6 picks in 2024

Introist is an HR workflow automation software that helps HR professionals in enterprise and growing tech companies focus more on enhancing employee experience.

The platform provides a user-friendly interface where you can automate repetitive processes faster and more efficiently. 

Unlike general workflow automation software that HR professionals can use (think Slackbots and Zapier), Introist provides a handful of pre-built and HR-specific workflows, triggers, templates, example content, and integrations.

That way, you will not only save time but also enhance the overall employee experience by channeling your efforts toward honing your expertise and addressing genuinely significant matters rather than being burdened by manual tasks.

Here’s why Introist is the best tool to automate your HR workflows

Most automation tools only promise to help you do things faster, but that’s not all that matters. At Introist, we understand that HR tasks directly impact employee satisfaction and productivity, which in turn affects customer satisfaction– and automation is one of the keys to enhancing employee satisfaction. 

That's why we've created an automation tool that gives HR full control over their employee experience across the lifecycle without the need for slow IT projects or juggling multiple fragmented systems.

That way, you can consistently deliver exceptional employee experience while minimizing the burden on HR personnel.

Want to see more of the software? Book a demo. 

These are the top reasons to choose Introist for your HR workflow automation:

1. Safely Automate Data Entry and Eliminate Errors

Manual data entry is a significant time sink and is often riddled with errors, impacting overall efficiency and productivity. Introist solves this problem by automating critical data management tasks, ensuring accuracy, and freeing HR teams to prioritize value-added activities.

Aside from your HR Information System (HRIS), Introist’s auto-sync functionality allows you to instantly integrate and collect information from multiple secondary data sources, such as Google Drive, in one click.

This functionality allows you to augment the primary data with additional datasets from various systems. 

Additionally, you can create new employee data directly in your Introist admin section without needing to update your HRIS or Google Drive manually.

With that flexibility, you will significantly limit the trouble of juggling multiple databases because Introist becomes central to managing data across different platforms.

From there, you can easily and safely automate critical data management tasks, including salary data collection, work time logging, and approvals, without the fear of critical errors, multiple data entries, or compliance issues. 

2. Streamline Onboarding Processes 

Talent is a precious commodity in high demand but has a finite supply. When you find a great one, you want to do everything possible to ensure they stay, starting with a great onboarding– one that sends the right message from the onset.

However, onboarding new employees can be a daunting and error-prone task when done manually. That’s why we built Introist to streamline the onboarding process, making it efficient and error-free, so that new hires have a positive start from day one.

On the one hand, Introist’s General Onboarding workflow helps get started super-fast with pre-built automation to:

• Welcome new hires, 

• Prepare them for the first day

• Set up office tours, 

• and other general aspects. 

  
  

But we know that effective onboarding is more than just delivering excitement on the first day. So, you can take things further with other Introist onboarding workflows that help new hires build relationships from the onset. 

For example:

• The Manager Program helps prepare new hires with automated reminders and workflows that remind them (and also help them) to arrange meetings. 

  
  

• Introist’s Buddy Program helps you leverage preset automation that pairs new hires with experienced colleagues who would help them integrate into the company culture and build relationships. 

  
  

• Our IT and Equipment Setup helps remote and hybrid teams ensure new hires have the necessary tools and access for their roles. 

This comprehensive onboarding automation simplifies the onboarding process, reduces administrative burden, and enhances the overall onboarding experience.

3. Optimize Workflow Efficiency

Every day, your HR team collects information, complies with regulations, updates systems, and completes reports. It’s a lot of work—but these HR operations ensure your organization makes the most of its employees' skills and expertise. 

So, it’s not enough for automation to be able to automate these tasks and reduce stress; it should ensure you do not experience more stress in the process of automating them. And that’s one of the key areas in which Introists excels. 

Introist accounts against micro-stressors HR professionals often experience when building workflows, such as the inability to undo items, managing workflows, conflicting location and timezone data, trouble customizing fields to reflect internal language, etc.

For example, when creating a new employee field, your field name might be longer than the field. In Introist, you don’t have to shorten the name and compromise your internal language, you can just adjust the field "key", which is a simplified name for the field to accommodate your naming system. 

You can even group your custom workflows into different groups for ease of access and sharing. This ensures you’re not unconsciously creating new data silos instead of removing them. 

We’ve incorporated these proactive features and several other micro-adjustments into Introist to ensure that you work with a truly adaptable workflow automation system– one that helps you do more people work, and less paperwork.

Want to see more of the software? Book a demo. 

4. Enhance Cross-Department Collaboration

HR workflow automation helps you save more time for strategic initiatives, such as cross-department collaboration. But the best automation tool actually helps you enhance those strategic operations too– by bridging siloed systems.

Introist breaks down fragmented systems and data silos that prevent departments from proactively sharing and utilizing helpful insights with features such as 

• Automated and personalized messaging: Introist leverages data from your HRIS and integration with general communication systems, such as Slack, to ensure the right message is delivered at the perfect time by the appropriate person.

• Track and share employee performance data: Introist enables you to automatically collect and share performance metrics with employees and concerned departments; such as sales and customer success. That way, you keep employees informed of their key performance metrics and share strategic insights that help performance trainers execute proactive training and intervention plans. 

5. Embrace the future of work with AI-powered HR automation

   
   

With Generative AI becoming a vital part of our daily lives in recent years, everyone has become an AI citizen. We've developed a strong appetite for faster, easier, and more efficient ways to get things done.

We share this opinion and have integrated AI capabilities into Introist so that you can enjoy the benefits of both worlds of automation and AI. With Introist AI, you don’t have to juggle between ChatGPT or Gemini to nail the right tone for your emails. 

You can now create workflows faster with intelligent recommendations and craft effective messages with more creativity and intention in one place.

Using an Introist AI account does not incur any costs, and you have absolute control over your AI (and data). You can use Introist's OpenAI account without any setup or payment required on your part, or you can configure the AI to utilize your own account by connecting your OpenAI API.

Moreover, we ensure Introist's AI follows an "Instruct, Preview, Execute" principle to limit AI's agency and possibilities of errors—such as sending an email to all your employees based solely on a brief instruction. Now, you get to first specify the goal, from which Introist AI generates and previews a suggested action, and then you can approve and execute the action if satisfied.

6. Boost Employee Engagement

Engaging employees is crucial for maintaining motivation and productivity. Introist enhances employee engagement by facilitating better integration and regular check-ins.

Introist’s Buddy Program and Key colleague intros help new hires quickly adapt to the company culture, while regular status checks ensure ongoing engagement and address any concerns early on. 

These features help create a supportive and engaging work environment, boosting overall employee satisfaction and productivity.

Introist key features

• Employee onboarding

  
  

• Employee wellbeing management 

  
  

• Manage absences and vacations

  
  

• Ensure a smooth and supportive offboarding

Introist pros

• Superfast employee onboarding automation with prebuilt workflows, templates, and example content. 

  
  

• Easy to use and adaptable: Introist seamlessly handles new use cases as they arise. The platform's support structure is exceptional, allowing even business teams to easily create their own integrations with minimal effort and speed.

  
  

• Simplified Integration: By integrating HRIS data with Introist, complex people processes are automated, keeping key stakeholders informed with up-to-date information.

  
  

• A user-friendly interface to build, customize, and execute workflows without errors.

  
  

• Real-time data synchronization; no need to manually update several systems to find the information you need. 

  
  

• Automatically track employee well-being and take proactive actions with triggers such as unpaid leave reminders, birthday anniversary reminders, etc.  

Introist limitations

• Doesn’t have a mobile application, which can be a drawback for users needing real-time access.

  
  

• Lacks a portal for employees.

Introist pricing

Introist's pricing is mainly determined by your company's size. You'll pay a platform fee plus the cost of any extra modules you choose. This model lets you only pay for what you use, making it cost-effective and scalable. 

Want to estimate your costs? Use our pricing calculator for a quick overview. For personalized pricing or to learn more, schedule a demo with our team.

Introist reviews

"The versatile possibilities of the platform sounded almost too good to be true. However, Introist has lived up to its promises, saving me a huge amount of time and enhancing the quality of the onboarding process." - People Specialist,  Metacore

"Our employees have expressed that they have never encountered anything like this before. " - HR Operations Lead, Katja Kainulainen, Futurice

“Introist helps me achieve my goal of providing an amazing, yet standardised, onboarding experience - which in turn allows us to constantly improve a new hire's experience and learning." - Matthew Stocks, IT Manager, Supermetrics

"Today it's really difficult to think about onboarding new hires and managers without Introist - not to mention other untested opportunities, like employee training." - Jenni Hamdan, Supermetrics